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DNA PROFILING CONVICTED OFFENDER UNIT

  • The DNA Profiling Convicted Offender Unit (PCO) determines the DNA profiles of convicted offenders and stores their profiles in a computer database. Comparisons are made between the profiles found in the convicted offender database and the profiles obtained from criminal cases where no suspect has been identified.

NOTE: Convicted offender samples should now be entered on the Offender Entry website prior to sending them to the DCI Laboratory for processing. If you have questions regarding the website, or entry process, you can access information below. Or, Kristin Baum (baum@dps.state.ia.us or 515-559-7078) and Kathleen Kinseth (kkinseth@dps.state.ia.us or 515-559-7076) are available to answer questions regarding to the Offender Entry website. They will assist you in any way they can to help you through this process. You can also contact the main DCI Lab number, 515-725-1500, and your call will be routed to the appropriate person to assist you.


Sampling of the current FTA collection cards
using an automated punch.

Offender Entry Website Training Information:
In response to the request for additional training opportunities, the DCI Crime Laboratory has filmed the presentation that was provided around the state. A DVD of the presentation and copies of the Offender Entry website manual can be obtained by contacting the DCI Laboratory directly (515-725-1500).

The video and website manual is also available below:

Video

(Please be patient, this is a large file and may take several minutes to download. Please use Internet Explorer to view the video.)

Manual

After an individual watches the presentation, they must complete the quiz and submit that quiz to the DCI Laboratory.

The quiz is available below:

Quiz

After passing the quiz the individual will be provided with a certificate of completion, a user name and a password.  They will be cleared to access the website and begin entering Offenders.  NOTE:  The best candidates for this training would be individuals who will be involved in processing offenders through your location. 

https://prelog.dps.state.ia.us/codnaweb/

*Current* FTA Buccal Collection Kit Instructions:

The laboratory has redesigned the DNA database collection kit in order to streamline the DNA analysis process within the lab. As a result the collection process now uses FTA collection card technology to collect a buccal DNA sample.

Please review the video on the current collection process. If you have any questions concerning this collection process, please call the PCO (Profiling Convicted Offender) DNA unit of the lab at 515-725-1500.

DNA FTA Collection video

(Please be patient, this is a large file and may take several minutes to download. If you experience problems, please use Internet Explorer.)

Frequently Asked Questions/Answers:

How to Collect Samples

Q: When collecting DNA Samples from an offender do we let them swab themselves or do we have to swab them?
A: The collector should swab the offender. Do not let them swab themselves.

Q: If contacted about re-collecting an Offender’s sample do I need to enter that Offender on the website?
A: Yes, please follow the normal protocol for entry of that Offender.  If you encounter any issues when entering that Offender on the website, please contact the DCI Crime Lab at 515-725-1500.

Website Editing Information

Q:  What should I do if I get a “character length” error when entering a Social Security Number?
A:  Remove the dashes; our system will not accept a Social Security Number with dashes present.

Q:  How do I submit this form without a Social Security Number?
A: Individuals without Social Security Numbers can be entered into the website using 000000000.

Q: We have The ICON Number, DOB, DCI number of our offender and looked her up on the Offender Entry Website but found an alias instead of her real name. Was that because she was married before and would I get her DNA as her real name or alias?
A: The Offender Entry Website only contains one name for individuals.  We do not have alias lists in our system.  The information submitted to us on the card that contains the individual’s fingerprints is used as the name in our system.  We do confirm using the DCI website that the name that was originally placed on the card matches up with what is contained in the CCH system.
So as long as you have confirmed all of the numbers (DOB, SSN, DOC, DCI) match up to the individual you have I think you can be comfortable assuming that at some point her name changed or she is using an alias.  The system will not allow you to collect her just based on a name change when all of the other numbers are flagging a duplicate.

Q:  Does the Offender Entry Website recognize alias information? 
A:  NO.  We are not able to keep track of alias information.  To identify if an individual has a DNA record we would ask collectors to search the database using Social Security Numbers, DCI Number, ICON number or Date of Birth prior to using a Name Search.

Q: I entered an offender into the database yesterday and mailed it to the lab.  I see that she is listed under the “reprint recent submissions” list, but not listed when I searched offenders.  My question is why did she not come up when I searched offenders??
A: That individual will not be searchable under the Offender search until we have received it into the lab.  This is a failsafe just in case a sample gets lost in transit.

Q: I just entered a sample but I switched the middle and the first name around. How do I fix this?
A: No problem you can edit that information.

  • IF your sample has not been received into the laboratory, click on the “Re-Print Recent Submissions button”.
  • Find your guy/gal and click on the edit button. 
  • Correct the name and click the “submit to lab” button again. 

IF your sample has been received into the laboratory the website will not allow you to edit the record.  So call the laboratory and ask to speak to the Convicted Offender Section.

Q: When I was entering an Offender into the database, I noticed in the “collected by” information the phone number that was listed was my personal cell phone number.  How do I change it to my work number?
A: To update any of your information, click on the Edit User Profile button on the home screen. 

Q: I took my first DNA sample with the new system this morning. I entered his information in the DNA database but I forgot to put the printed card into the envelope. Can his information or DNA kit # be taken out of the system? I will resubmit a sample in two weeks.
A: Yes, our staff can access the entered information.  If you still have the envelope, feel free to open it and stick the card in and re-seal it with tape. 

Who to Collect

Q: I know that MOST aggravated misdemeanors are getting DNA done now but there are some that do not qualify. What aggravated misdemeanors do we not have to get DNA for?
A:

  • Violation of Ch. 321 (Motor Vehicle Offenses)
    • A second offense violation of section 321J.2, unless the person has more than one previous revocation as determined pursuant to section 321J.2 (OWI) subsection 8 within the 12-year period immediately preceding the commission of the offense in question.
  • A violation of chapter 716B.  (Hazardous Waste Offenses)
  • A violation of chapter 717A. (Agricultural Production Offenses)
  • A violation of section 725.7.       (Illegal gaming)

Just a reminder the individuals have to commit a qualifying aggravated misdemeanor after July 1st 2014, and then be convicted of that crime to have a sample taken.

Q: Does a second DNA sample need to be collected under an individual’s alias information?
A: As long as all identifying information (DOB, SSN, DOC, DCI) match that sample does not need to be collected.  The system will not allow you to collect an individual based solely on a name change.  The sample will flag as a duplicate unless a re-collection is required.

FTA Collection Kit Information

Q: Where do I get more buccal FTA collection kits?
A: The kits are provided by the Iowa DCI Crime Laboratory, and are distributed to local law enforcement agencies by the Department of Corrections.  Please contact your local probation parole office for more details.

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